Records Management: Live Webinar Training Series


August 2nd, 9th, and 16th, 2017

2 p.m. – 4 p.m. EDT

The Florida Institute of Government is pleased to announce its “2017 Records Management: Online Training Series” to all Florida public agency records custodians, Records Management Liaison Officers (RMLO), management and staff. This six-hour webinar series is scheduled in two hour increments over three consecutive Wednesdays beginning in August 2017. The program, conducted in partnership with the Department of State, is a comprehensive review of Florida’s Public Records Laws and requirements.

Training will be conducted by Tim Few and Amber Pepe, Government Operations Consultants; Division of Library and Information Services, Florida Department of State

REGISTRATION FEE

The class registration fee is $150 per person for entire series or $65 per person for each individual webinar. The series is expected to sell out so we cannot offer any group discounts at this time.

HOW TO ATTEND CLASSES

Fill out the class registration form below and, once submitted, mail your class payment to:
John Scott Dailey Florida Institute of Government
3200 Commonwealth Blvd., Suite 7
Tallahassee, FL 32303

Payment can be made by check or money order and should be made payable to The Florida Institute of Government at the address listed above.

If you wish to pay by credit or P-card, please call our office at (850) 487-1870, and specify that you would like to pay for the Records Management webinar.

CANCELLATION POLICY

Cancellations must be submitted in writing and received no later than three days prior to the webinar. Registration fee less a $25.00 administrative charge will be refunded. Non attendance does not constitute a refund.

FURTHER DETAILS

Confirmation of registration with instructions and webinar access codes will be sent through email on the Monday preceding each webinar. A Certificate of Completion will be awarded to each registered participant after attending all three sessions.


Learning Objectives

Part 1 – Basics of Records Management
August 2, 2017

  • Importance of Records Management
  • Overview of Florida’s Public Records Law
  • The life cycle of a record
  • Records storage conditions
  • Compliance with public records rules and regulations
  • Identifying record series
  • Record inventory methods
  • How to use records retention schedules and determining retention requirements
  • General Records Schedules vs. Individual Retention Schedules
  • Review of the GS1-SL General Records Schedule for State and Local Government Agencies
  • Discuss disposition requirements
  • Access provisions
  • Restrictions to access: confidentiality and/or exempt status
  • Fees for fulfilling public records requests
  • Records Management resources

Part 2 – Disaster Preparedness and Vital Records
August 9, 2017

  • Importance of Records Management
  • Identifying your agency essential functions
  • Identifying risks your agency may face
  • Identifying and protecting vital records
  • Identifying and prioritizing records needed to support the resumption of critical business functions
  • Establishing and administering a vital records and disaster preparedness program
  • Review available disaster preparedness/recovery resources

Part 3 – Electronic Records Management
August 16, 2017

  • Importance of Records Management
  • Current issues in electronic recordkeeping
  • Requirements for electronic recordkeeping systems
  • Potential methods for managing email public records
  • Understand the usage of social media and possible concerns that may arise

Registration

To register for the entire Records Management Series: Click Here!

or

to register for individual sessions:

Part I –  Basics of Records Management: Click Here!

Part II – Disaster Preparedness & Vital Records: Click Here!

Part III – Electronic Records Management: Click Here!