Public Records Management

Records Management
Public Records Management
6.00 Hour(s)
Registration Fee
Credits Available
  • FRMA: 4 hours of FRMA certification credit (plus 2 hours of re-certification credit)
  • Florida Bar CLER's: 6 hours

Note: A certificate of completion with six continuing education hours listed will automatically generate upon completion of course in its entirety.

Amy Brewer

The Florida Institute of Government is pleased to announce its “Records Management: Online Course” to all Florida public agency records custodians, Records Management Liaison Officers (RMLO), management and staff. This six-hour series is conducted in two-hour increments. The program, conducted in partnership with the Department of State, is a comprehensive review of Florida’s Public Records Laws and requirements.

Learning Objectives

Part 1 – Basics of Records Management

  •         Importance of Records Management
  •         Overview of Florida’s Public Records Law
  •         The life cycle of a record
  •         Records storage conditions
  •         Compliance with public records rules and regulations
  •         Identifying record series
  •         Record inventory methods
  •         How to use records retention schedules and determining retention requirements
  •         General Records Schedules vs. Individual Retention Schedules
  •         Review of the GS1-SL General Records Schedule for State and Local Government Agencies
  •         Discuss disposition requirements
  •         Access provisions
  •         Restrictions to access: confidentiality and/or exempt status
  •         Fees for fulfilling public records requests
  •         Records Management resources

Part 2 – Disaster Preparedness and Vital Records

  •         Importance of Records Management
  •         Identifying your agency essential functions
  •         Identifying risks your agency may face
  •         Identifying and protecting vital records
  •         Identifying and prioritizing records needed to support the resumption of critical business functions
  •         Establishing and administering a vital records and disaster preparedness program
  •         Review available disaster preparedness/recovery resources

Part 3 – Electronic Records Management

  •         Importance of Records Management
  •         Current issues in electronic recordkeeping
  •         Requirements for electronic recordkeeping systems
  •         Potential methods for managing email public records
  •         Understand the usage of social media and possible concerns that may arise
Tim Few & Amber Pepe

Government Operations Consultants, Division of Library and Information Services, Florida Department of State.